The videos listed are for use by users of the Information Channel on Mace projects.
They relate to Mace procedures and as such may vary from the way the system is used on other projects.
To view the videos you will need to have
Macromedia Flash
installed on your computer. Any queries should be addressed to
Crawford Patterson at Mace.
Quickstart
| Ref |
Video |
Description |
| 1 |
Find and View a Drawing |
Shows how to view a drawing by searching on the Drawing Number, Title or Publisher. |
| 1a |
Batch Downloading |
This video will illustrate how to download batches of drawings and/or documents using your 'Basket'. |
| 2 |
Activate email
Notification |
Use this to ensure that you get notified of drawing and document issues
when you do not login regularly. |
| 37 |
Outstanding
drawing Actions |
When drawings/documents are issued for comment/Lead review/Authorisation
you may wish to find out which of these are overdue. The reason for issue
report will show this. |
| 4 |
Publish Drawing or Document |
The video shows users how to upload single drawings or documents to the Information Channel. To upload groups of drawings then refer to the "batch upload" and "batch upload using data file" videos". |
Publishing Drawings & Documents
| Ref |
Video |
Description |
| 4 |
Publish Drawing or Document |
The video shows users how to upload single drawings or documents to the Information Channel. To upload groups of drawings then refer to the "batch upload" and "batch upload using data file" videos". |
| 27 |
Batch Upload |
If you wish to upload more then one drawing or document at a time then
it is best to use the batch upload facility. This video shows you how to
upload pre registered drawings. |
| 7 |
Batch Publishing using
CSV Data File Template |
The Batch Upload with Template is the best method to use If you wish to upload more then one drawing or document at a time. The Drawing deatils are input into a spreadsheet which is then used to concurrently upload the drawings. This video shows you how to upload large batches of drawings using the spreadsheet template. |
| 22 |
Publishing a Transmittal |
Each drawing/document on the Information Channel is to be associated to a transmittal/issue sheet.There may be occassion when you need to group a large batch of information i.e. Employers Requirements or Contract Set of drawings; this video shows how this can be done. |
Issuing
| Ref |
Video |
Description |
| 3 |
Forward drawings
or documents |
Used for any user wishing to forward a document to another user on the
system. |
| 32 |
Forward a group
of drawings or drawings |
Sometimes a user needs to forward a group of drawings to a colleague.
This can be done by adding the documents/drawings to the basket and using
the batch forward function. |
| 33 |
Review the
distribution for a document |
If you would like to know who a document has been issued to to and who
has viewed a particular document then you need to view the document submittal
report. |
| 34 |
View a list
of drawings issued to a particular company |
It is sometimes necessary to view or export a list of drawings/documents
issued to a particular company. There is a report that shows this. |
| 35 |
View a list
of drawings issued by a particular company |
It is sometimes necessary to view or export a list of drawings/documents
issued by a particular company. There is a report that shows this. |
Commenting
| Ref |
Video |
Description |
| 26 |
Batch Commenting |
There are occasions when it may be desirable to select a group of drawings/documents and apply the same comment to all of them. E.g. to say No Comment. This video shows how this can be done. |
| 28 |
Comment on
a drawing (redline method) |
Where a comment is to be added to a drawing so that the comment will be printed as part of the drawing then this method of commenting should be adopted. |
| 29 |
Comment on a drawing
(text method) |
Where a comment is to be added to a drawing and the comment does not fundamentally
alter the drawing then a basic text comment can be used. |
| 30 |
Comment
on a drawing without opening the drawing |
If you need to make a comment on a drawing that you have viewed in paper
format then it is not essential to open the drawing in order to comment.
This video shows how this can be done. |
| 31 |
Comment on a document |
To make a comment on a document follow the procedure shown in this video. |
| 60 |
Comment on a drawing (with attached document) |
If you need to make a comment on a drawing that has an attached document |
| 61 |
Viewing a list of all comments on a drawing |
If you need to view a list of all the comments assigned to a drawing |
Clear Actions & Comments
| Ref |
Video |
Description |
| 11 |
Clear Information
Document |
If a document has been issued to you for ‘Information’ you
need acknowledge receipt. This process is shown here. |
| 12 |
Clear Action Document |
If a document has been issued to you for comment, authorisation or Lead
review then you must make a comment. This video describes the process without
having to open the document/drawing. |
| 13 |
Clear Comments |
If comments are made on documents for which you are on the issue list
then you will be notified on your headlines page. This video shows how to
read and clear the comments quickly. |
| 24 |
Apply Status Stamp |
All lead reviewers should apply a status stamp once their review is complete.
This video shows how this should be done. |
Team Mail
| Ref |
Video |
Description |
| 8 |
Publish Team Mail |
Team Mail is used to convey information or to ask a question where a controller
is not required. It can be issued for information or for Response |
| 9 |
Respond to Team Mail |
This video shows how a user should respond to a Team mail |
| 10 |
Read Team Mail
Response |
This video shows how team mail responses can be read. |
Request for Information
| Ref |
Video |
Description |
| 14 |
Publish an RFI (with
controller) |
Shows Trade Contractor's how to create an RFI |
| 14a |
Closing an RFI once answered |
This shows how to change the status of an RFI using the 'Edit Details' option. This can be used by the originator of an RFI to mark the RFI as Answered. |
| 36 |
Publish an RFI
(without a controller) |
On certain projects RFI's will be issued by a contractor directly to designers
without an intermediate controller. This video shows how to issue an RFI
without a controller. |
| 15 |
Respond
to an RFI |
Shows how to respond to an RFI |
| 16 |
Control
an RFI (back to originator) |
For Mace package managers showing them how to send Designer responses
back to the Trade Contractor. |
| 17 |
Control
an RFI (forward to Design Team) |
How to forward an RFI to the Design Team; used for package managers when they receive an RFI from a Trade Contractor. |
| 17a |
Control an RFI back to originator (authorise response) |
Shows how to release/authorise responses back to Originator (Control responses) |
| 38 |
Outstanding RFI Actions |
When RFI's are issued for control/response/information you may want to
know where these have not been actioned. |
| 62 |
Forwarding an RFI for Response |
How to forward and RFI to others for Response. |
Company Administration & User Management
| Ref |
Video |
Description |
| 18 |
Add New User |
Shows how to create a new user account, add the user to a project and
then set the rights for the user. |
| 19 |
Change Users Password |
Used by Company Administrators when one of their own company users has
forgotten their password. |
| 52 |
Changing Document Details |
Once a document is published to the Information Channel you may wish to change some of its details. E.g. make it inactive, change it to a private document, update the title or even move it to another register. This video shows the process. The steps can be carried out by users who have the rights to update their document register.
|
Package Manager Approvals
| Ref |
Video |
Description |
| 21 |
Authorising a Submittal by Package Manager |
Used for Mace Package managers to show how they should process a group
of documents given to them for authorisation. E.g change the status of a
group of documents to status B |
Print Orders
| Ref |
Video |
Description |
| 23 |
Place Print Order |
This video shows users how to place a print order with an internal or
external print house. NB: Separate arrangements exist for all Mace projects. |
Tendering
| Ref |
Video |
Description |
| 41 |
Issue a tender |
Used by Mace Document Controllers or Package Managers to issue a group
of documents/drawings to a group of bidders. |
| 42 |
Receive
a Tender |
When a bidder receives a bid they can add the files to a basket for printing
or downloading or just view them online with the BIW's own viewer. |
| 43 |
Raise a tender
Query |
A bidder may raise a query to Mace which can either be answered by Mace
or passed to designers for a response. |
| 44 |
Raise a Tender
Addendum |
Used if Mace wish to issue an addendum, new drawings/documents or just
issue a point for clarification |
| 45 |
Respond to a
Tender |
When a bidder is ready to issue their bid they can do so via the system.
It will be hidden until the agreed bid opening date. |
Defects/Snags
| Ref |
Video |
Description |
| 101 |
Adding a Defect |
How to publish a new defect to the system |
| 102 |
Clearing a Defect |
How to respond / clear a defect sent to you for action |
| 103 |
Batch Respond to Defects |
How to respond / clear multiple defects |
| 104 |
Viewing a List of Defects |
How to view a list of all defects or all defects at a particular location |
|
Snagging/Defects User Guide (PDF) |
Full user guide for BIWs Defects module |
Change Orders (Change Request)
| Ref |
Video |
Description |
| 47 |
Raising a Change Request |
Describes the process of publishing a Change Order/Request |
| 48 |
Change Order Respond |
Shows how a user can read other users responses and respond to a change order/request |
| 49 |
Change Order Forward |
Shows how the originator can forward the Change order/request for cost approval and/or client approval. |
| 50 |
Change Order Update Status |
Shows how the originator can update the status of a change order/request from For Approval to Approved or Rejected. |
| 51 |
Change Order Find Actions |
Shows users how to find outstanding actions against users. E.g. to locate all CR’s that are awaiting ‘client approval’ |
Instructions
| Ref |
Video |
Description |
| 39 |
Instructions |
If the system is being used to issue Construction Managers Instructions
(CMI's) or Architects Instructions with or without attached drawings/documents
then this can be done using the 'Instruction' form. |
Project Diary
| Ref |
Video |
Description |
| 25 |
Show Calendar on Home page |
Where a project is using the calendar users will want to display all meeting
on their headlines page. This video shows how to configure this corrctly. |
| 46 |
Add a Meeting |
Shows how to add a new meeting to the diary and invite users to the meeting. |
Guides
